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Rules & Regulations for Facility Use

Facility & Field Rental

Rules & Regulations for Facility Use

All individuals, groups and organizations using BISD facilities or grounds must follow these rules.

Conduct & Supervision

1
Individuals, groups and organizations are prohibited from discrimination if the activity held in district facilities or on district grounds is open to the public. Discrimination based on race, color, sex, creed, religion, sexual orientation, ancestry, national origin, or physical, sensory or mental disabilities is strictly prohibited. The applicant/organization shall not practice discrimination of any kind.
2
The applicant/organization is responsible for the safety and conduct of its participants and spectators.
3
The applicant must provide satisfactory sponsorship and adequate adult supervision at all times. Security may be required for some activities.
4
Groups and individuals using facilities for special events or activities may be required to submit a certificate of insurance verifying proof of liability coverage.
5
All events must meet the occupancy load.

Prohibited Activities

6
Use of alcohol, tobacco and/or drugs is prohibited as defined by law and will result in barred use of facilities. Profane language or other objectionable conduct may also result in barred use of facilities.
7
Firearms and other dangerous weapons are prohibited on school grounds as defined by law.
8
Games of chance, lotteries and door prizes are not allowed except where permitted by law, and then only with proper permits.

Using the Facility

9
Access to facilities and services, except as otherwise addressed in these rules, is limited to what is specified on the application.
10
Alterations to the field or facility are prohibited without prior written approval. This includes hanging signs, erecting backstops, placing goals, and using masking tape on walls and floors.
11
District-owned equipment may not be removed from the facility. Groups or individuals may not use district-owned expendable supplies without prior written approval from the district.
12
Applicants are responsible for special set-up requirements and clean-up unless specifically requested in the application. Users must return the facility to its original condition immediately after the event.
13
Appropriate gym shoes are required for all activities on the uncovered floor of gymnasiums.

Cancellations

14
Cancellations by applicants require at least 24 hours’ notice. Otherwise, the applicant is responsible for related actual costs to the district.
15
Facility use is canceled when the facility or building is closed due to an emergency or inclement weather.
16
The district reserves the right to revoke any authorization for use of a school building or grounds and, if rental has been paid, to refund the rental, less any expense incurred by the district.

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BHS Theater Rules

In addition to the rules above, groups renting the BHS Theater must follow these rules:

✓  No food or drinks inside the theater.

✓  Maximum occupancy: Auditorium, 373; Stage, 158.

✓  Close and lock all windows and doors at the end of each rental day.

✓  Clear the space of all trash and debris left by your group and its patrons.

✓  Sets and staging cannot interfere with daily school use. Items left on stage during your rental may be relocated unless arranged in advance.

✓  Beyond the initial reservation, all non-district users must coordinate their event with the Theater Manager. Additional fees may apply.

✓  Renting BHS Theater 250 does not include the Black Box Theater, which requires a separate reservation and additional fees.

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